70% of Our Time

70% of the time we are awake we’re engaged in some form of communication. According to a study by Air University (the U.S. Air Force’s Leadership Center) our communication time breaks down like this:

  • 10% writing
  • 15% reading
  • 30% talking
  • 45% listening

Your exact mix may be somewhat different than mine, but the simple fact is we spend a huge portion of our day communicating. Perhaps you are a great communicator; one of those people who has an innate talent for communicating with your coworkers and customers. I’ve actually met a few, but very few if I’m honest about it. As a very clear Extravert, I’ve had to work diligently at my Listening skills. Others need help to improve their Writing skills. Still others break out in a cold sweat at the thought of gettiing up and speaking to a group, which is something I am good at and enjoy. Every one of us communicates a lot and yet very few of us are great at all aspects of communciation.

What do you need to work on? What portion of your communication is less effective than it could be or should be?

For ideas, tips, and suggestions on how to improve your communication skills, order your copy of “The 8 Essential Skills” today at Amazon.com. You’ll be glad you did (and so will those you communicate with!)

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Communication Stories from the Trenches – 1

Sally could be best described as someone who “overcommunicates” – like many very clear Extraverts, she figures that more words are much better than fewer words. As a result she tends to overwhelm people on her team and they often tune her out. Even simple questions often result in ong-winded, convoluted answers, often with far more information than the other person wanted. Talk, talk, talk. The result . . . often Sally doesn’t seem to wait for the other person to finish their question before she jumps in or interrupts. Obviously, listening is not one of Sally’s strong points!

She seems to be overusing her almost certain preference for Extraversion. And like many E’s she has a bias for action so doing something is preferable to waiting, delaying, or (God forbid!) doing nothing. We do not predict great success for Sally as a manager unless she makes some changes in the way she operates, such as: 

  • Becoming aware of her own communication style and the affect it has on other people
  • Learning how to suspend her need for quick answers and action until the other person has finished making their point
  • Close her mouth and open her ears so she actually understands what the other person is saying
  • Paraphrase or check for understanding so she is clear about what the other person is talking about

Perhaps you can come up with other suggestions to help Sally. What do you think?

To order “The 8 Essential Skills for Supervisors & Managers” visit Amazon.com. For orders of 10 or more copies, contact us directly toll free: 877-643-MIDW (9476)

 

Skill 2 – Communicating for Results

There’s no question in my mind that Communicating for Results is Skill 2. If Managing Yourself is the foundational Skill 1, then being an effective communicator stands between you and the rest of the 8 Essential Skills. Far too often when we see a supervisor or manager fail, that failure is driven by poor communication skills. Think about the four essential facets of Communicating for Results:

  • Speaking
  • Nonverbal Cues
  • Writing
  • Listening

Regardless of your purpose, you want to create, transmit, and receive information as effectively as possible. At the same time, you want to build understanding and enhance your working relationships. And if you are unable to get your ideas and expectations across clearly, you are not going to be successful as a manager.

What do you think is involved in effective communication – Communicating for Results?

“The problem with communication . . . is the illusion that it has been accomplished. George Bernard Shaw

“The quality of your communication is determined by the results you get.” Tony Robbins

Next Time:  Stories from the Trenches

Skill 2 – Communicating for Results

How well you communicate, and how effective you are at using all methods of communication, have a great deal to do with your individual success and the success of your team and organization. When we examine why a manager’s career derails, we often find poor communication skills are a significant part of the problem. As a manager, you will often use verbal and written communication to prompt another person to behave in a certain way or accomplish a specific task. Regardless of your purpose, you want to create, transmit, and receive information as effectively as possible. At the same time, you want to build understanding and enhance your working relationships.

To communicate effectively, you need to be able to balance four major components:

  • Listening
  • Written communication
  • Verbal communication
  • Nonverbal communication

What do you think? Of the 8 Essential Skills, it seems to me that Communication comes next after Managing Yourself. So, what do you think is involved in effective communication – Communicating for Results?

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